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Security for offices and commercial buildings has always been a significant concern for businesses. However, with the rise of technology, one of the most popular and efficient security solutions is keyless entry systems for business applications.
Instead of relying on traditional lock-and-key commercial access control, keyless entry solutions use access codes and authentication methods to provide secure access to business premises. With this system, businesses can control who has access to the building and when, making it an ideal solution for companies looking to increase security and minimize risks.
While business keyless entry solutions offer a wide range of benefits, they also come with drawbacks. Therefore, it is essential to understand how the system works and what features are available before you install it. This comprehensive guide will explore how a keyless locking system works, the different types, the benefits and more.
What is a keyless entry system for business?
A keyless entry system for commercial buildings is a type of access control system that uses authentication methods such as access codes, passwords, and biometrics to restrict or grant access to a property. It replaces traditional locks and keys with more sophisticated physical security measures for businesses to see who enters the premises.
Simplify access with smart keyless entry
- Unlock doors remotely, no keys required
- Use phones, cards or fobs for entry
- Install quickly with smart, sleek readers
- Connect systems with cloud integrations
How does a keyless door entry system work?
Keyless building entry systems offer convenience and security to businesses. They work by using a combination of access codes, passwords, biometrics and other authentication methods to control who has access to the building and when.
When an employee or visitor arrives at the premises, they must provide their credentials to gain access. Depending on the system, this could be a code, password, key fob or biometric information such as fingerprint or retina scans. Once the credentials are verified, the system will grant access to the building.
This system also allows businesses to see and manage who is accessing their premises in real time. By using a visitor management system to log when employees or visitors enter the building, companies can see who’s accessing their property. Some keyless entry systems incorporate additional features, such as alarm systems and video cameras, to further enhance security.
Components of a commercial keyless entry system
Keyless entry solutions typically consist of several components to ensure they operate correctly, including electronic or magnetic commercial strikes, or keyless door locks, a proximity reader or sensor and credentials for each user to verify their identity.
Door locks
Commercial door locks are typically electronic or magnet-based and can be operated remotely. They require a power source to operate the locking mechanism. Depending on the type of keyless door system, presenting an authorized credential will either trigger the door to receive power to unlock or temporarily disconnect the power source to allow entry. They are designed to be as secure and tamper-proof as possible, with reinforced deadbolts and other security measures.
Proximity reader or sensor
A proximity card reader verifies a user’s identity before granting access. It typically consists of an antenna, a processor board, an LED display, a keypad and other components. Installed near the door, it reads each user’s credentials and communicates with the access control system to verify if they are authorized to enter.
Credentials
The type of access control credentials used in a keyless entry system for commercial buildings will depend on the system itself. Key cards and fobs are some of the most common credentials used with these systems. PIN codes, passwords, biometrics and mobile apps can also be used as authentication methods.
The main benefit for businesses is that access codes can be changed if needed. More advanced biometric access control credentials, such as fingerprints or retinas, are unique to each individual, offering a higher level of security.
Exit devices
One drawback of keyless door entry in commercial and office buildings is the potential inability for users to exit during an emergency. To mitigate this issue, building codes usually require businesses to invest in exit devices that provide an emergency override for keyless door locks.
Local building codes specify the requirements for exit devices, including their placement. These devices are typically installed inside doors to ensure a quick exit in emergencies.
Browse Avigilon’s keyless entry products
Standard Smart Reader
A modern, sleek reader that’s quick to install and supports key fobs, mobile credentials, NFC, Wi-Fi and Bluetooth.
Standard Smart Keypad Reader
A reader that offers enhanced security and convenience through MFA, touchless access and customizable PINs, through the cloud.
Video Intercom Reader Pro
All-in-one keyless intercom that combines mobile, fob and card access with swift, secure entry and two-way video calling.
Keyless Entry Credentials
A range of secure credentials to help ensure seamless, high-security access to any facility.
Avigilon Alta Access
Our 100% serverless, cloud-native access control solution maximizes flexibility with leading mobile access technology.
Boards, controllers and hubs
Hardware devices designed to enhance your security system with flexible architecture that adapts to any facility.
Types of keyless access control systems
As more businesses opt for keyless door entry systems, the options available have also grown, each offering its own unique set of features and benefits.
Companies can achieve flexible entry by utilizing advanced systems that support multiple credential types and multi-factor authentication on a single reader. This allows them to mix and match access methods as needed. Additionally, these systems can log each unlock attempt, helping businesses maintain a record of access and credential activity.
Take a look at the different types of keyless entry system credentials below to understand which solution might be best for your business:
Proximity cards
Proximity access control cards are small plastic cards that contain a user’s information, such as their name and photo. To gain access to a building, the user needs to hold the card near an access control reader. The information stored on the card can be easily updated, allowing businesses to manage user access efficiently.
Prox cards are a long-standing, widely used method for entry, valued for their affordability and dependability. However, they can pose security risks, particularly older versions, which lack the necessary features to prevent easy compromise.
Businesses needing enhanced security for their keyless access control should instead choose encrypted smart cards.
Key fobs
Key fobs are small devices that contain the same user information as proximity cards. To gain access to a building, users simply need to hold the fob up near an RFID door reader. The advantage of key fobs is that they can be easily attached to a keychain or lanyard, making them convenient and easy to carry.
One drawback of key fob access control systems is credential management. Each new employee will need to be handed a fob, and businesses will be responsible for ordering enough credentials for everyone. Fobs are also easily lost or stolen, which can be a liability if the user doesn’t report the loss before your security team is able to deactivate the key fob.
Keypad systems
A keypad access control system requires users to enter a code to gain access. The code can be easily changed, allowing businesses to effortlessly manage the security of their building. More advanced keypad reader options allow businesses to customize the PIN code for each user in the system.
Keypad access control is a popular choice, especially when the building has a multi-factor authentication system. For example, a keypad could be combined with a card reader, requiring both the user’s card and code to gain access.
While convenient, keypads can be relatively easy to hack if they don’t have security features. Therefore, businesses should invest in these keyless commercial door locks only if they come with capacitive touch keys, anti-spoofing security features and the ability to customize longer-digit PINs.
Biometric systems
Biometric access control uses the user’s unique physical features, such as fingerprints or iris scans, to grant access. As biometrics are unique to each individual, these types of locks offer the highest level of security.
Like keypad systems, biometrics are often used in tandem with other access control systems, such as card readers, making it even more challenging for unauthorized users to gain access.
Mobile access
Mobile or app-based access control allow users to open doors using their smartphones. The system is paired with an app that allows users to unlock the door with a tap or swipe of their phone.
This type of access control is highly secure, as the app can be configured to require additional authentication steps, such as a PIN code or biometric scan already built into the phone. Smartphones are not as easily compromised as key cards and fobs, and people are more likely to report a phone lost or stolen right away.
It is also a highly cost-efficient entry system because businesses don’t have to invest in cards, fobs or keypads. Users aren’t as likely to misplace their phones as they would a card or fob. Another benefit is that users can receive their access credentials right away without having to come into the office. Similarly, access can be revoked just as easily with a few clicks in the access control management software.
Video-enabled systems
A video-integrated entry system comes with a camera for better situational awareness. This type of system might include all-in-one readers with built-in video cameras, or give security teams the option of integrating the system with a separate video security system. The benefit of a video feed is that it lets operators view who is at the door before granting access. This is an especially useful feature for businesses that require extra security or businesses that don’t have 24/7 lobby security or reception staff.
Adding video to office door lock systems increases security at the building. A fully integrated or all-in-one solution can be configured to require additional authentication steps and allow security teams to visually verify that somebody is who they say they are. Furthermore, the system can be set up to trigger alerts or notifications when the door is unlocked.
Hybrid systems
When it comes to keyless door entry, commercial building owners must consider whether they have an existing access control system on the premises. Hybrid entry systems are a good option if you don’t want to replace the entire security infrastructure.
A hybrid system allows businesses to have advanced security features and technology without the headache of a massive renovation. Using door readers that leverage existing wiring, businesses can upgrade to touchless access control mobile credentials, creating a remote system for more convenient management.
Benefits of keyless door entry systems for business and commercial use
Keyless entry systems provide numerous benefits for businesses and commercial property operators. From increased security to cost savings, here are the key benefits:
- Increased security: Commercial keyless entry systems restrict access to authorized users, with customizable alerts to warn staff of suspicious activity.
- Streamlined management: Access can be managed from a centralized platform, enabling operators to issue, adjust and revoke permissions freely.
- Remote operability: Many systems can be accessed remotely, allowing staff to manage requests and unlock doors from anywhere.
- Accessibility: They enable staff and customers with limited mobility to access secure areas safely and comfortably.
- Reduced costs: They minimize reliance on traditional keys and reduce the need for costly lock replacements. Many also support mobile or cloud-based credentials, helping reduce expenses in managing and replacing physical tokens such as key fobs or cards.
- Improved experience: The systems enable customers to access 24/7 facilities, such as hotels, gyms and apartment complexes, on their own.
- Custom automations: The systems can be programmed to grant or deny access at set times and under certain conditions, helping to maintain strict security without constant observation.
- Flexible credential options: They support various credential types for different risk levels, including biometric, mobile and multi-factor entry solutions.
- Better record-keeping: The systems automatically log all access events and record time, date and location data to aid investigations.
- Integration capabilities: Security system integrators can connect keyless security systems to cameras, sensors and alarms to create customized, real-time security responses.
- Simple scalability: They can easily scale with your business, allowing additional locks, readers and control panels to be added across multiple locations as needed.
- Easy setup and maintenance: Keyless entry systems for commercial properties use intuitive software for quick configuration and customization, with automated updates to help protect against emerging cyber threats.
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- The fundamentals of access control technology and how it works
- Important access control components and configurations
- Key considerations when choosing an access control solution
- Complete checklist for successful implementation
How to choose keyless electronic door entry systems
When selecting an electronic door entry system for a business or commercial application, there are several factors to consider. Not every building will need the most advanced system on the market. When comparing solutions, it’s important to consider the most important factors that will impact your building, such as:
Security
Different types of access control systems offer different levels of security. Depending on the application, businesses may need to invest in a more secure system. For example, high-risk areas may require stricter security, such as a biometric keyless entry system or multiple authentication methods. Public spaces, on the other hand, still need to be easily accessible and should offer a more convenient option, such as a touchless or mobile entry system.
Durability
Electronic door entry systems need to be secure and durable, as they will be used frequently and must last for a long time. Therefore, looking for systems designed to withstand harsh weather and heavy traffic is vital. This is especially true for keypad systems, where traditional buttons can quickly wear out and make it easier for unauthorized users to guess the PIN code.
Installation requirements
The installation of a solution with the help of an access control system installer will vary depending on the type of system and the building. For example, some systems require complex wiring, while some rely on battery power. If you have an existing system, look for solutions that can use the existing wiring infrastructure to minimize installation costs.
Cost
The cost of systems can vary significantly depending on the features and security offered. It is vital to find a system that fits within budget while still providing the necessary security and features.
Ease of use
The system should be both user-friendly and secure. A keyless entry solution for commercial doors that supports multiple credential types on a single reader system makes granting access to authorized users easy. This is because they can choose the method that works best for them without compromising your security.
Compatibility
Another factor to consider is whether the system is compatible with existing security protocols, such as those used for alarm systems, commercial video security and other access control devices, as well as any other technologies that are already in place. Otherwise, you run the risk of having to replace your security systems down the road.
Maintenance
Proper maintenance of a keyless system is essential to ensure it remains secure and reliable. Systems should be regularly inspected, tested and calibrated to ensure they function correctly. In addition, it is crucial to keep the system up-to-date with the latest software and firmware updates. Look for systems that leverage cloud-based access control for easy maintenance and automatic updates.
Customer support
Finally, looking for a keyless access control system from a vendor that offers comprehensive customer support is crucial. This includes access to knowledgeable technicians available 24/7 to provide technical support. Having a customer service team always ready is invaluable in ensuring that any issues with the system are quickly and efficiently addressed.
8 signs you need to update your building’s keyless entry system
When there are signs that the keyless building entry system is not performing as it should, it may be time to consider investing in a new system. Some common symptoms that your access control needs an upgrade include:
1. Personnel wasting too much time on security management
A common issue with keyless entry systems for business applications is that personnel spend too much time managing the system, including replacing credentials, setting up new users and issuing credentials for guests.
An upgraded system should automate many of these tasks and offer easy-to-use tools for managing personnel access. For example, mobile entry solutions should offer an app for remote management and automated credential renewal.
2. Frequent breakdowns or malfunctions
Another sign that a system may need an upgrade is if it experiences frequent breakdowns or malfunctions. This could be due to outdated hardware or software, or a lack of proper maintenance. In some cases, upgrading the system may be necessary to ensure reliability and integrity. Cloud-based (vs. on-premise security) keyless door entry systems can mitigate this issue with automatic software updates, giving you access to the latest features with maximum uptime.
3. Susceptibility to hacking
An outdated system may be more susceptible to hacking or unauthorized access. Always upgrade the system with the latest security software and firmware updates. Advanced systems should also offer additional layers of security, such as multi-factor authentication, biometric authentication and end-to-end encryption.
4. Unmet user expectations
If personnel cannot securely access the facility efficiently, it may be time to look for a new system. An improved keyless entry system should offer easy access and administration, intuitive user interfaces, automated features and mobile credentials via a smartphone app. Doing so will help to ensure that expectations are met without compromising security or safety.
5. Log access is challenging
If it is difficult to track who has accessed the premises or if there are signs of unauthorized access, it may be time for an upgrade. The newest systems offer real-time logging capabilities, which make it easy to audit who has accessed the building and when they entered. They also enable remote access logs, so security operators can view access activity and respond to incidents from anywhere.
6. Incompatible with required integrations
In some cases, the system may need to integrate with other security systems, such as video cameras, alarm systems and visitor management programs. If the current system cannot seamlessly integrate with your other software, hardware and business tools, it may be time to consider investing in a new system to facilitate these integrations.
7. Lack of remote access and control
Given the current safety protocols, it is essential to have keyless entry for commercial doors that offer remote access and control. Look for a system that offers a mobile app or web portal for easy access without having to be on site. The management software should also allow you to unlock the door, issue or revoke credentials, send temporary access links and adjust door schedules remotely.
8. Managing multiple systems for each location
If the business has multiple facilities, managing separate entry systems for each location can be time-consuming and expensive. Especially if people need access to multiple facilities, they may need to carry different credentials for each location. Instead, look for a system that can be installed at multiple sites and offers centralized administration. This will help reduce the time and money spent on managing multiple systems.
Commercial businesses that use keyless entry systems
Keyless entry commercial door locks, readers and management systems can be tailored to meet a wide range of needs, making them suitable for many businesses. Businesses that can benefit from tailored keyless access solutions include:
- Corporate offices: The system allows employees to manage their access, making it well-suited for hybrid schedules, flexible workflows and 24/7 coworking spaces. They can also be controlled remotely, giving off-site staff and security teams real-time access.
- Retail stores: The system gives staff and owners more control over property access. Doors can be locked remotely to help address threats such as shoplifting and vandalism, while providing convenient access for customers and couriers and removing the risks of lost or stolen keys.
- Healthcare facilities: The solution helps reduce the spread of germs by eliminating the need to touch shared surfaces. They also support automated lockdowns and emergency evacuations, enhancing safety for staff and patients.
- Educational institutions: Students can receive personalized credentials stored on their own devices, with access limited to the areas they need for their studies. Keyless entry systems can also integrate with scheduling tools, allowing students to reserve time in libraries, gyms, and study rooms.
- Warehouses and distribution centers: The system enables seamless movement through fast-paced environments like warehouses and distribution centers. Personalized credentials limit access to only the necessary areas and equipment, enhancing safety and reducing risks like theft and vandalism.
- Manufacturing facilities: The solution can help ensure high-value and hazardous manufacturing materials are safely and securely stored, while providing convenient access to authorized personnel. Access logs can also help to support security investigations and guide maintenance planning.
- Gyms and leisure centers: Keyless entry door locks provide convenient, hygienic 24/7 access. Linked to member accounts, they allow users to book sessions and receive automatic credential updates.
- Hotels and short-term rentals: The system lets 24/7 hotels and short-term rentals provide secure access without on-site staff. Digital keys can be sent directly to guests’ smartphones and set to work only for the duration of their stay.
- Multi-tenant residential properties: The system allows residents of multi-tenant complexes 24/7 access to their property. Credentials can be set to limit access to communal areas and individual units, while temporary passes can be issued to guests and couriers, ensuring both convenience and security.
Investing in the best keyless door entry system for your business
Keyless entry systems for business applications should provide secure access, reliable performance and intuitive user experiences. If any of these criteria are not met, then it may be time to consider upgrading the system.
An upgraded system should offer automated features, remote access and compatibility with other security systems. All these features will help ensure that personnel can securely access the facility efficiently and that operators can effectively manage access and triage incidents. Investing in a new keyless entry system for commercial buildings is an effective way to upgrade security and protect the business from potential threats.
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